Central report management
Receive lost and found reports from staff or the public and move each case through a clear status workflow.
- Custom intake fields
- Photos and attachments
- Internal notes and case history
Nikhoj for Organizations
Run lost & found as a trusted service, not a messy process.
Give your staff one organized system to receive reports, log found property, surface possible matches, manage claims, issue QR Digital IDs and keep a complete record from intake to return.
Simple setup. Verification protects your organization and the public.
Verified organization profile
Team roles and permissions
Secure claim workflow
City General Hospital
Organization workspace preview
Open cases
38
Possible matches
12
Returned
47
Recent reports
View all
Black Samsung phone
Emergency lobby · #NK-22841
Brown leather wallet
Floor 3 · #NK-22832
Vehicle keys
Parking entrance · #NK-22819
Why organizations need it
Replace notebooks, phone calls and scattered spreadsheets.
Lost property becomes hard when information is incomplete, staff change shifts, claimants cannot prove ownership, or records vanish between departments.
Scattered records
Every report, image, finder detail, owner claim and status update lives in one searchable system.
Unclear ownership
Use claim questions, supporting evidence and staff review before any item is released.
Slow follow-up
Notify staff and claimants, track the next action and stop reports from being forgotten.
No visibility
See open inventory, recovery rate, storage age, busiest locations and staff activity.
Complete platform
Everything your team needs from report to reunion.
Use only the tools your organization needs today, then expand as your process grows.
Possible match suggestions
Compare category, description, date, location, colour and identifying details to surface likely matches.
- Lost-to-found matching
- Duplicate report alerts
- Staff review before contact
Secure claim management
Collect ownership evidence, ask private verification questions and document approval before releasing property.
- Claim submission portal
- Approval or rejection reasons
- Pickup confirmation
Teams, branches and roles
Give each location and staff member the right access without sharing one organization login.
- Branch-based access
- Admin, manager and agent roles
- Complete activity log
Branded Digital IDs
Create QR labels for equipment, employee belongings, student items or organization-owned assets.
- Organization-branded profile
- Private finder contact flow
- Bulk assignment and printing
Public lost & found page
Publish selected reports on your Nikhoj organization page or embed them on your own website.
- Public and private visibility
- Searchable found-item feed
- Embeddable website widget
Visibility & reach
See what is happening and publish what the public needs.
Give managers a clear operational view while making selected found reports easy for the public to search on Nikhoj or your own website.
Insights and analytics
Track recovery performance, open inventory, response time, aging items, active locations and staff activity without building separate reports.
Organization overview
Live dashboard
Open cases
128
Recovered
74%
Avg. response
2.4h
Hosted page and website embed
Publish approved found items on a branded Nikhoj page or place a lightweight searchable feed directly on your organization website.
Black smartphone found
Main lobby · Today
Brown wallet found
Building B · Yesterday
Vehicle keys found
Parking area · 2 days ago
1
Register
Create the organization profile, branches and primary administrator.
2
Verify
Submit organization documents for KYC and verified status.
3
Launch
Invite staff, configure reporting rules and publish your service.
Operational workflow
One clear process for every location and shift.
Staff always know what happened, who handled it and what must happen next.
1
Log the report
Staff or the public submit the lost or found details, photos, location and date.
2
Review and match
Your team checks details, receives possible matches and contacts the right person.
3
Verify the claimant
Ownership is checked with private details, evidence and organization approval.
4
Return and close
Record pickup, delivery or transfer details and preserve the full audit history.
Designed for real environments
A flexible system for every kind of organization.
Each organization controls public reporting, branches, categories, claim rules, retention periods and staff access.
Schools & universities
Manage student belongings, uniforms, devices, IDs and books collected across classrooms or campuses.
Get startedHospitals & clinics
Track patient valuables, documents, phones and belongings left in wards or waiting areas.
Get startedHotels & hospitality
Coordinate housekeeping, reception and security while giving guests a secure online claim.
Get startedAirports & transport
Organize high-volume reports by terminal, route, station, vehicle, operator and storage.
Get startedMalls & retail
Give customer service and security teams a shared inventory of items found across stores.
Get startedEvents & venues
Create temporary teams, event-specific reports, pickup points and post-event claim handling.
Get startedTrust & control
Protect people, belongings and your organization.
Nikhoj is designed so organizations can collect enough information to recover property without publicly exposing sensitive claimant or finder details.
Verified organization onboarding
Organization details and documents can be reviewed before a verified profile is activated.
Role-based access
Control which staff can view, edit, approve claims, export records or manage locations.
Private sensitive information
Keep phone numbers, evidence, claimant answers and internal notes off public reports.
Audit trail
Keep a timeline of report changes, decisions, communications and final release details.
Questions
What organizations usually ask.
Who can register an organization?
Schools, universities, businesses, hospitals, hotels, transport operators, event organizers, government offices, nonprofits and other organizations that manage lost or found property can apply.
Can we have multiple branches or locations?
Yes. Reports, staff permissions, storage locations and analytics can be organized by branch or operating location.
Can the public submit reports to our organization?
Yes. You can provide a public reporting page, QR code or website link while controlling which details become public.
How do we prevent false claims?
Your team can require private identifying details, proof of ownership, supporting documents and staff approval before releasing an item.
Can Nikhoj work with our existing website?
Yes. Selected public reports can be shared through a hosted organization page or an embeddable feed for your website.
Have a different question? Browse organization FAQ or contact us.
Give your team a better way to recover what people lose.
Create your organization profile, complete verification and start building a trusted lost and found service.